Account Reconciliation v26.1 Release Notes

This topic describes feature enhancements for Account Reconciliation v26.1, released on 7 April 2026.

Feature Enhancements Summary

The following new features and enhancements are introduced in Account Reconciliation v26.1.

Open Unmatched Items

Starting from version 26.1, customers who begin using Account Reconciliation mid-year can load historical unmatched items from prior periods into their first active reconciliation period, ensuring the reconciliation equation balances from day one. Open unmatched items are supported on both the GL side and the Support side of the reconciliation.

Preparers can bring in items using two methods: bulk upload via CSV template, or manual entry one item at a time using the Add Open Unmatched Item option. Each item requires a Date, Description, and Amount. Trading Partner is optional. The bulk upload validates all rows before processing—if any row fails validation, the entire file is rejected. All uploaded CSV files are saved as attachments.

Edit and Delete options are available only for manually added items during the Preparation stage. Bulk uploaded and ERP-sourced items do not have Edit or Delete options. After the first period is closed, all open items become read-only and carry forward automatically to subsequent periods until matched.

For more information, see Free License - Open Unmatched Items for Bank Account Reconciliations and Open Unmatched Items for Bank Account Reconciliations.

Reconciliation Enhancements

Starting from version 26.1, several usability and workflow improvements have been introduced to the reconciliation process. These enhancements improve accuracy, streamline preparation, and provide greater flexibility for preparers and administrators. The following improvements are included in this release:

Out-of-balance visual warning (JR-436)

When a reconciliation is in the Preparation stage and is out of balance, the Submit for Review button is disabled and a red warning icon displays next to it. Hovering over the icon displays a tooltip explaining the imbalance. Available for Free License and Enterprise.

Confidence-level sorting (JR-343)

The Matched tab on the Reconciliation Details page supports sorting by confidence level. Users can click the confidence level column header to sort matches from lowest to highest confidence, enabling faster identification of matches that may require manual verification. Available for Enterprise only.

File upload limit (JR-383)

File uploads across the application are limited to a maximum of 20 files per upload batch. If a user selects more than 20 files, the system displays an error message. Users can upload additional files in subsequent batches. This limit applies to all file upload areas including bank statement uploads, GL line uploads, and checklist attachments. Available for Free License and Enterprise.

Early start for next-period reconciliations (JR-450)

Preparers can start the next period’s reconciliation once the current period moves beyond the Preparation stage. The next period reconciliation cannot be submitted for review until the previous period’s reconciliation is completed. If the previous period is rejected or re-opened, the system restricts auto/manual matching, bank statement upload, GL/Support balance updates, and GL line add/upload until the previous period returns to review. Automatic matches are reset; manual matches are preserved. Available for Free License and Enterprise.

Bulk unmatch (JR-511)

A new Unmatch button on the Matched tab provides a dropdown with three options: Unmatch All, Unmatch AI, and Unmatch Manual, allowing users to unmatch multiple transactions at once. Available for Free License and Enterprise.

Matching Improvements

Starting from version 26.1, the matching engine has been enhanced to support additional matching scenarios and improve overall match accuracy. The following improvements are included in this release:

• Many-to-one (M:1) and one-to-many (1:M) matching: Multiple transactions on one side can be grouped and matched against a single transaction on the other side when the combined amounts reconcile.

• Reversal matching: The system detects and pairs reversal entries based on reference numbers and trading partners.

• Zero-sum matching on GL and Support sides: Users can select items that balance to zero on either side and match them directly.

Checklist Management: File Attachments

Starting from version 26.1, checklist management is enhanced with the ability to upload file attachments directly to individual checklist items. Users can attach supporting documents such as Excel spreadsheets, CSV files, PDFs, and text files to any checklist item. After uploading, the total number of attachments displays on the checklist item, providing a quick count of supporting documents. Clicking the attachment count or the attachments icon navigates the user to the Files page where uploaded documents can be viewed and managed. A success message confirms each upload, and an error message displays if the upload fails.

For more information, see Free License - Transaction Matching for Bank Account Reconciliation and Managing Checklists Instance Page.

Scheduled Integration Updates

Starting from version 26.1, Account Reconciliation runs automated scheduled jobs to keep GL data in sync with source systems without requiring manual intervention. The scheduled refresh performs three key operations: it detects and creates missing reconciliations for enabled accounts, updates GL balances from the connected ERP, and fetches new or updated GL transaction lines—all without performing a full data reload.

The Integrations tab in Administration now displays a last refresh timestamp on each integration card, showing when the most recent synchronization occurred—whether triggered manually or by the scheduled job. Manual refresh remains available via the Refresh button on any enabled integration card.

For more information, see Managing Integrations.

License Count Management

Starting from version 26.1, Account Reconciliation enforces subscription-based reconciliation limits based on the SKU configuration. The limit applies to enabling accounts, not creating them—users can add an unlimited number of accounts but can only enable up to the SKU-defined limit. The Reconciliations list screen displays a real-time usage label (e.g., “3 of 25 used”) that updates as reconciliations are started or closed.

When the enable limit is reached, the system displays: “You have reached your reconcile account limit. Upgrade your plan to add more accounts.” If a user attempts to perform any action on a reconciliation that exceeds the limit, access is blocked. For Free License users, the limit changed from “create max 20 accounts” to “create unlimited, enable max 20.”

For more information, see Free License - Managing Accounts and Managing Accounts.

Managing Bank Account Tab

Starting from version 26.1, a dedicated Bank Accounts tab is available in the Administration module for centralized bank account management. The tab displays all bank accounts with columns for Bank Name, Account Number/IBAN, Currency, and Source. Source filter buttons—All, Manual, and ERP Integration—allow administrators to filter accounts by how they were created.

Administrators can add new bank accounts using the + button, and edit, delete, or enable/disable existing accounts using the action icons on each row. Integration-sourced accounts are visible but read-only. Disabled accounts do not appear in the bank account selector in Account Settings. Deletion is restricted if the bank account is linked to a GL account.

For Free License users, only bank accounts matching the Legal Entity currency are selectable.

For more information, see Free License – Managing Bank Accounts and Managing Bank Accounts.

Viewer and Power User Roles

Starting from version 26.1, two additional user roles—Viewer and Power User—are available in Account Reconciliation. These roles are synced from the insightsoftware platform and provide more granular access control beyond the existing Admin and Designer roles. Role-based access control is enforced at both the UI level and the API level.

• Viewer users can view all pages and details across the application but cannot perform any actions.

• Power Users have defined permissions across reconciliation and checklist modules without access to checklist template design or administration settings.

The Users tab in Administration displays role filter buttons—All, Admins, Designers, Power Users, and Viewers—to filter the user list by role.

For more information, see Free License - Manage Users and Managing Users.

Unmatched Items Aging Dashboard

Starting from version 26.1, the Dashboard includes a new Unmatched Aging tab alongside the existing Overview tab. The Unmatched Items Aging view provides a consolidated view of carry-forward unmatched items across legal entities and accounts.

The aging table displays data by Legal Entity and Account, with the following aging buckets: Current Month, 1 Month, 2 Months, 3 Months, 4 Months, 5 Months, 5+ Months, and Total. Each cell displays the unmatched amount along with the item count in parentheses.

The dashboard supports two currency views:

• Functional Currency (each legal entity’s own currency)

• Reporting Currency (a consolidated currency for cross-entity comparison)

Users can filter by Approved or All reconciliation statuses.

For more information, see Free License - Managing Dashboard Page and Managing Dashboard Page.

Change of Assignees

JR-519 | New Feature | Free License & Enterprise

Starting from version 26.1, administrators can change the Preparer, Reviewer, or Approver assigned to a reconciliation instance directly from the reconciliation list using the 3-dot menu. The Change Assignee option is available on any reconciliation regardless of its status and is restricted to Admin users only.

When an admin changes an assignee, the reconciliation status resets to In Progress. The admin can change one, two, or all three roles in a single action. The assignee list uses the same list available in Account Settings. The change is recorded in the workflow history with full traceability. Instance-level overrides do not affect the Legal Entity Account configuration—changes apply only to the specific reconciliation instance.

For more information, see Free License - Managing Reconciliations Page and Managing Reconciliations Page.