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Free License Managing Reconciliation Templates [v26.2] 

The Reconciliations tab in Administration allows administrators to create and manage reconciliation templates. A reconciliation template defines the configuration for a reconciliation — the GL account (legal entity), support source (bank account or manual), and the assigned preparer, reviewer, and approver.

  • Reconciliation template — the configuration that defines how a reconciliation is set up.

  • Reconciliation instance — the active reconciliation created from a template for a specific period. A new instance is automatically created for each period from the active template.

Note: Only Admin users can create, edit, or delete reconciliation templates.

Note: In v26.2, this tab replaces the support source configuration that was previously available on individual accounts in the Accounts tab (now renamed to Legal Entities).

To manage reconciliation templates:

  1. Navigate to the Administration module.

  2. Click the Reconciliations tab.

    The Reconciliations page displays all configured reconciliation templates for your organization.

  3. Use the following controls to filter and manage templates:

Control

Function

Search

Searches templates by reconciliation name or GL account name.

Create Reconciliation

Opens the Create Reconciliation dialog to add a new template.

Refresh

Refreshes the templates list with the latest data.

  1. Review reconciliation template information in the table:

Column

Description

Reconciliation Name

The display name for the reconciliation. Defaults to the GL account name.

GL Account

The legal entity account assigned to this template.

Support Source

The support source type: Manual or the assigned bank account name.

Preparer

The user responsible for preparing the reconciliation.

Reviewer

The user responsible for reviewing the reconciliation.

Approver

The user who provides final approval.

Edit

Pencil icon to edit the template.

Delete

Trash icon to delete the template.

Create a Reconciliation Template

To create a new reconciliation template:

  1. Click Create Reconciliation.

    The system displays the Create Reconciliation dialog.

  2. Enter the following fields:

Field

Description

Reconciliation Name

The name for the reconciliation. Defaults to the GL account name — edit if needed.

GL Account

Select the GL account from the list. Only accounts enabled in the Legal Entities tab and not yet assigned to another template are available.

Support Source

Select the support source type: Manual for accounts without bank statements, or Bank Account to select from enabled bank accounts.

Preparer

Select the user responsible for preparing the reconciliation.

Reviewer

Select the user responsible for reviewing the reconciliation.

Approver

Select the user who provides final approval.

  1. Click Save.

    The new reconciliation template appears in the list. Reconciliation instances are automatically generated for the current and upcoming periods.

Note: Preparer and Reviewer can be the same person. Reviewer and Approver cannot be the same person.

Note: The default assignment for all roles is Anyone — any user with appropriate permissions can perform that role.

Edit a Reconciliation Template

To edit an existing reconciliation template:

  1. Locate the template in the list.

  2. Click the Edit (pencil icon) on the template row.

    The system displays the edit dialog with the current field values.

  3. Update the fields as needed.

  4. Click Save.

Note: Editing a template affects reconciliation instances as follows:

  • Not started instances — updated automatically to reflect the latest template version.

  • In Progress or beyond instances — continue to use the version of the template that was active when the instance started. Changes apply from the next period.

Delete a Reconciliation Template

To delete a reconciliation template:

  1. Locate the template in the list.

  2. Click the Delete (trash icon) on the template row.

  3. Confirm the deletion.

    The template is removed from the list.

Note: Deleting a template affects reconciliation instances as follows:

  • Not started instances — removed immediately.

  • Already started instances — remain active for their current period. A Delete Instance option appears on affected instances, allowing users to remove them individually if required.

For information on enabling GL accounts for reconciliation, see Managing Legal Entities.

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