Free License Managing Legal Entities [v26.2] 

The Legal Entities tab (previously named the Accounts tab) in Administration displays all GL accounts imported from the connected ERP. Administrators use this tab to enable or disable accounts for reconciliation. Enabled accounts can then be assigned to a reconciliation template in the Reconciliations tab.

To manage legal entity accounts:

1. Navigate to the Administration module.

2. Select the Legal Entities tab.

   The Legal Entities page displays all GL accounts for your organization.

3. Use the following controls to filter accounts:

   Control	Function
   Search	Searches legal entities by account number, name, or keywords.
   All	Displays all GL accounts regardless of status.
   Enabled	Displays only accounts that are enabled for reconciliation.
   Disabled	Displays only accounts that are not enabled for reconciliation.
   Mapped [v26.2]	Displays only accounts that are already assigned to a reconciliation template.

4. Review account information in the table:

   Column	Description
   Legal Entity	The name of the legal entity. The functional currency is displayed as a badge next to the name (for example, USD).
   Account #	The unique GL account number.
   Account Name	The name or description of the GL account.
   Enable/Disable	Toggle to enable or disable the account for reconciliation. The toggle reflects the account status: Toggle on, no lock — Enabled. The account is available for selection when creating a reconciliation template. Toggle on + lock icon — Enabled and mapped. The account is already assigned to a reconciliation template. Cannot be disabled until removed from the template. Toggle off — Disabled. The account is not active for reconciliation and does not appear in the reconciliation template setup.

Note: The Support Source column is no longer shown on this tab. Support source configuration is managed in the Reconciliations tab.

Enable or Disable an Account

To enable or disable a GL account:

1. Locate the account in the list.

2. Click the Enable/Disable toggle on the account row.

Note: Accounts assigned to an active reconciliation template show a lock icon and cannot be disabled. Remove the account from the template in the Reconciliations tab before disabling.

Note: Only enabled accounts appear in the GL account selector when creating or editing a reconciliation template.

Add an Account Manually

Free License accounts do not use ERP integration. Administrators add GL accounts manually from the Legal Entities tab.

To add a GL account:

1. Click the Add (+) button.

   The Add Account dialog opens.

2. Enter the following details:

3. Click Create Account.

   The account appears in the Legal Entities list.

Note: The system validates for duplicate Legal Entity Name and Account Number combinations. Duplicate accounts are not allowed.

Note: The Free License account supports a maximum of 20 enabled reconciliations per period. To add more, upgrade to Enterprise.

For information on creating reconciliation templates and configuring support sources, see Managing Reconciliation Templates.