Free License - Transaction Matching for Manual Reconciliation

Manual reconciliations are for accounts without bank statements.

For Free License accounts, set the GL Balance manually. GL Lines are not required for manual accounts.

To perform transaction matching for a manual reconciliation, follow these steps:

• Step 1: Open a Manual Reconciliation

• Step 2: Set Balance

• Step 3: Add Unmatched Line Items

• Step 4: Submit for Review

Open a Manual Reconciliation

To open a manual reconciliation:

1. Navigate to the Reconciliations module.

2. Locate the manual account. The Support Source section displays a manual icon.

3. Click the account row to open the Reconciliation Details page.

    

   

Set Balance

Manually set the GL Balance and Support Balance for the reconciliation.

To set a balance:

1. Click Set Balance in the Manual Entry section.

A dropdown displays with the following options:

2. Select the desired option.

3. Enter the balance amount.

4. Click Save.

5. Repeat to set the other balance.

The system calculates and displays the Difference between GL Balance and Support Balance.

Add Unmatched Line Items

When a variance exists between GL and Support balances, add unmatched line items to document the difference.

To add an unmatched line item:

1. Click Add Unmatched Line.

2. Enter the variance amount and description.

3. Click Add Line.

   

4. Repeat for additional variance items.

5. The unmatched line appears in the list with options to:

   • Edit - Modify the amount or description.

   • Delete - Remove the line item (only in Preparation stage).

   • Add Comment - Provide additional information.

   Note: The total of all unmatched line items must equal the variance between GL Balance and Support Balance.

Submit for Review

To submit the reconciliation:

1. Verify that unmatched line items explain the variance.

2. Click Submit for Review.

3. Add comments (optional).

4. Click Confirm.

The reconciliation moves to Review stage and the status indicator updates.

Out-of-Balance Warning [v26.1] 

If the reconciliation is out of balance, the Submit for Review button is disabled and a red warning icon displays next to it. Hovering over the icon displays a tooltip explaining the imbalance. Resolve the imbalance before submitting.

Review and Approval Workflow

After submission, the reconciliation follows the standard review and approval workflow.

Review Stage

The assigned reviewer examines the reconciliation and takes one of the following actions:

To approve for final sign-off:

1. Review matched and unmatched transactions.

2. Verify variances are properly captured.

3. Click Submit for Approval.

4. Add comments (optional).

5. Click Submit to approve the transaction.

To reject and return for rework:

1. Click Reject.

2. Enter comments explaining what needs correction (required).

3. Click Reject to reject the transaction.

The reconciliation returns to the Preparation stage (In Progress status).

Approval Stage

The assigned approver provides final sign-off or rejects the reconciliation:

To approve:

1. Review the complete reconciliation.

2. Click Approve.

3. Add comments (optional).

4. Click Approve to approve the transaction.

The reconciliation moves to Approved status.

To reject:

1. Click Reject.

2. Enter comments explaining what needs correction (required).

3. Click Reject to reject the transaction.

The reconciliation returns to the Preparation stage.

Revert Approval

Note: Only the approver who approved the reconciliation can revert the approval.

To revert approval:

1. Open the approved reconciliation.

2. Click Revert Approval.

3. Enter comments explaining why the approval is being reverted (required).

4. Click Revert Approval to revert the transaction.

   

The reconciliation returns to the In Progress status. The preparer can then make necessary changes and resubmit for review.